Team UHBW Information for UHBW staff Apply for a grant for UHBW staff only Charity funds do great things to improve the health and happiness of every patient in all 10 of our hospitals in Bristol city centre, South Bristol and Weston-super-Mare. Quick links: What we fund Eligibility Grant rounds Approvals Application forms and guidelines Process overview and next steps Grant application FAQs Grant Policy and Funding Terms What we fund We'll fund the little things that make a big difference, going above and beyond to transform the experiences patients have in our hospitals, wherever the need is greatest. We fund the creation of welcoming, healing environments, innovative research, support staff training and development and provide world class technology and equipment. Funding programs: Older Care Healing environments Healthcare for all Innovation and change Find out more about what we fund. Eligibility To receive funding from Bristol & Weston Hospitals Charity, you should be able to answer ‘yes’ to the following six questions: The request falls within the Charity’s funding programs? Is the request for something in the future? (We do not accept retrospective requests) Have you attempted to receive funding elsewhere? (We should be seen as last resort) Is there clear patient benefit? Is it in addition to NHS core provision? Will the expenditure be met with a positive public perception? What we will not consider funding requests for: Anything that should be considered 'core' provision by the Trust/NHS - this is what's normally provided by the Trust/NHS as standard. This could be equipment such as thermometers or shelving for stock, desks for staff, etc. Retrospective funding requests Requests for individual support for patients Requests for training/education which is mandatory for staff Replacement of equipment or items which are lost or damaged Individual vouchers for staff as leaving gifts, thank you gifts, prizes, etc. Staff social events More than two members of staff to attend the same conference/event European/Worldwide travel when a UK equivalent is available Laptops or any IT equipment enabling staff to work from home or to do their job, unless it's part of a larger application for a previously non-existent new post, i.e. a pilot project Anything that could make the public feel their donation is not being spent appropriately (the public perception test). If you would like to informally discuss an application, please get in touch with the grants team. Our grant policy and funding terms document can be found here. If you would like to informally discuss an application, please get in touch with the grants team. Our grant policy and funding terms document can be found here. Grant rounds When the grant round is open, all applications for both over £250 and under £250 will be assessed. Please complete the relevant application form for your request below. When the grant round is closed, only small grant applications under £250 will continue to be assessed. Grant round open Grant round closed 17th November 2025 28th January 2026 29th April 2026 29th July 2026 29th October 2026 27th January 2027 19th December 2025 31st March 2026 30th June 2026 30th September 2026 19th December 2026 31st March 2027 APPROVALS Approval meetings for applications up to £15K occur on a weekly or fortnightly basis. This may be delayed depending on whether further information is required. Approval for applications over £15,000 require sign-off from the Finance & Grants Committee and over £50,000 require sign-off from the Trustee board. For your application to be reviewed, it will need to be received in time before the next meeting date. Any applications received after these cut off dates, will be included in the following committee meeting. You can expect to hear an outcome 1-2 weeks after the below dates. Date application needs to be received by Finance & Grant Comittee Meetings (for grants over 15k) Trustee Meetings (for grants over 50k) 19th December 2025 31st March 2026 30th June 2026 30th September 2026 28th January 2026 29th April 2026 29th July 2026 29th October 2026 12th February 2026 13th May 2026 10th September 2026 12th November 2026 Application forms and guidelines Please note: Research funds are administered via the UHBW Research Capability Funding Committee. To apply for research grants, applications are made via the UHBW website. Click here for UHBW research grants. Apply for a small grant under £250 A small grant requires an email of support from your line manager and evidence of costs in the form of quotes or screenshots. Please scroll down to a different form for anything to do Meetings/Conference requests. Read application form guidelines START APPLICATION Apply for a project grant over £250 A project grant requires an email of support from your line manager and if it is over £5000 an additional email of support from the Divisional Director. You must include evidence of costs in the form of quotes or screenshots. Read application form guidelines START APPLICATION APPLY FOR AN ENGAGEMENT DAY OR HOSTED EVENT GRANT OVER £250 This grant requires an email of support from your line manager and if it is over £5000 an additional email of support from the Divisional Director. You must include evidence of costs in the form of quotes or screenshots – along with an agenda for the day. Read application form guidelines START APPLICATION Apply for a grant for meetings, conferences, training, courses Bristol & Weston Hospitals Charity is working in collaboration with the Study Leave Team at UHBW. You will need to apply via their website and the team will then direct your application to the most suitable funding route. Applications must adhere to the UHBW Study Leave policy and the guidelines that can be found here. Please note, you can not apply for more than one person at a time. If there are two attendees for a meeting, you will need to each apply separately. For questions about the application form, please contact the UHBW Study Leave team on [email protected]. START APPLICATION what happens next You will receive an email to acknowledge that we have received your application. Depending on the amount requested, it may take longer to process due to levels of approval needed. If you have applied within our grant round we will be in touch to move the application forward. If approved, you will receive a Grant Approval (GA) number and next steps on how to proceed with expenditure. If outside of our grant round we will be in touch once the round opens again. For any further questions, please do not hesitate to contact the Grants Team on [email protected] or call us on 0117 927 7120 and press option 4. Click image to download HAVE A QUESTION? WE'RE HERE TO HELP! If you have any questions about donating, fundraising or any other queries, please do not hesitate to get in touch with our team. > Contact us by email at [email protected] > Contact us over the phone at 0117 927 7120 and press option 4. useful links Grant application process overview Grant application FAQs Grant Policy and Funding Terms Small grant application form guidelines Project grant application form guidelines Engagement day or hosted event application form guidelines Manage Cookie Preferences